Crew coordination & site readiness for general contractors

Know what's ready before the crew shows up.

CrewCanvas connects your schedule, subcontractors, crew availability and site checklists — then flags the missing inspection, the double-booked crew and the overlapping work window days before they cost you a mobilization.

Try the readiness demo Book a walkthrough

AI explains risk and suggests next steps. Readiness is still decided by verified checklist results and an authorized person's sign-off.

LOOK-AHEAD · WEEK OF OCT 191 BLOCKED

Level 1 electrical rough-in

Approved · D. Ruiz

Oct 20

Fire sprinkler mains — L1

Zone overlap

Oct 20

Level 2 slab-on-deck pour

Inspection report missing

Oct 22

Temporary power — L2–3

Crew double-booked

Oct 22

Curtain wall — north & east

Steel trending late

Oct 26

Suggested action

Hold the L2 pour. Swap in the loading dock slab Oct 22 so Summit Crew 1 stays productive.

Built forHealthcareCommercialIndustrialMultifamilyEducationInteriors

Product

One coordination layer between your schedule and the field.

Work packages, dependencies, crews, checklists and evidence live together, so every warning traces back to a record someone can act on.

Site Readiness Assistant

Reads the recorded checklist for every upcoming activity and flags what is unverified before the crew is dispatched — with who owns it and when it is due.

Schedule Conflict Detection

Finds overlapping tasks, double-booked or unavailable crews, out-of-sequence dependencies, shared equipment and conflicting work windows across your whole portfolio.

Readiness Risk Analysis

Ranks the next three weeks of work by unresolved dependencies. Every point in the score has a plain-language reason, so a warning is never a black box.

Progress Evidence Summaries

Turns photos, checklist results and field notes into a short activity summary per work package, compared against planned progress.

Corrective Action Recommendations

Suggests the practical next move: hold, verify, resequence, reassign a crew or escalate — and changes the suggestion as soon as the facts change.

Daily coordination report

Blockers, conflicts, approvals needed and today's actions — ready for the morning huddle.

See a sample report →

How readiness is decided

AI explains. People approve.

CrewCanvas never declares a site safe or ready because a model said so. A package is only marked approved when every required checklist item has a recorded verification and an authorized superintendent or project manager signs off.

Readiness states are computed by deterministic rules from checklist records — no model in the loop.
Reopening a verified item automatically voids the approval it supported.
AI text is labeled, grounded only in recorded facts, and filtered for safety or readiness claims.

Checklist records

Verified · pending · failed — with who and when

Readiness rules

Deterministic: blocked · outstanding · awaiting approval

Human approval

Superintendent or PM records the decision

Amazon Bedrock — reads the outputs above to write summaries and explain recommendations. It cannot change a readiness state.

Contractor use cases

Built around the people who keep jobs moving.

Superintendents

Walk into the 6:30 huddle knowing what can actually start.

Daily coordination report in one click
Blockers listed with owner and due date
Approve readiness from the field

Project managers

Catch the inspection that never came back — three days early.

Prerequisite tracking tied to upstream work
Slip impact on downstream trades
Sub accountability without chasing emails

Subcontractors

Stop mobilizing crews to areas that aren't turned over.

See exactly what's owed to unlock your start
Earlier notice when sequences move
Evidence uploads straight from the phone

Operations leaders

See readiness risk across every job, not just the loud ones.

Portfolio-wide crew double-booking
Consistent readiness standards
Approval audit trail per package

Interactive demo

One missing inspection. Watch the plan change.

The Level 2 deck pour on our fictional medical office project is three days out. Everything is verified except the third-party inspection of the steel connections below it.

1 · See the warning and the suggested hold-and-swap.
2 · Mark the inspection ✓ verified — the action changes to an approval request, not a release.
3 · Approve as the superintendent. Then reopen any item and watch the approval void.

Explore the full project dashboard →

Harbor Point Medical Pavilion · fictional project · Mon Oct 19

Blocked5/6hold · Hold “Level 2 slab-on-deck pour” (Oct 22 – Oct 23). Do not release Summit Concrete Co. Placement Crew 1 or the 42m concrete pump until the outstanding item is verified.

03-200 · Thu, Oct 22–Oct 23 · Summit Concrete Placement Crew 1

Level 2 slab-on-deck pour

Toggle a result to see how CrewCanvas reacts. Only recorded results count.

Special inspection of L2 steel connections (bolting & welds) — report received
prerequisite · Keystone Testing & Inspection
Metal deck attachment & side-lap fasteners inspected
quality · Northline project engineer
Embeds, sleeves & deck penetrations signed off by MEP trades
prerequisite · Delta / Brightline / Apex
Welded wire reinforcement placement inspected
quality · Keystone Testing & Inspection
Mix design, pump & truck schedule confirmed with supplier
logistics · Summit Concrete Co.
Leading-edge & perimeter fall protection in place on L2
safety · Northline safety

ReadinessBlocked

5/6 verifiedrisk 70

⚠ Missing prerequisite · critical

Level 2 slab-on-deck pour is scheduled Oct 22 – Oct 23 but these required checklist items are not verified: “Special inspection of L2 steel connections (bolting & welds) — report received” (pending, Keystone Testing & Inspection).

Recommended action

holdHold “Level 2 slab-on-deck pour” (Oct 22 – Oct 23). Do not release Summit Concrete Co. Placement Crew 1 or the 42m concrete pump until the outstanding item is verified.
verifyGet “Special inspection of L2 steel connections (bolting & welds) — report received” from Keystone Testing & Inspection by Oct 21 and attach the report as evidence.
resequenceIf not verified by Oct 21, swap sequence: move “Loading dock slab-on-grade” to Oct 22 so Summit Concrete Co. Placement Crew 1 stays productive, and move “Level 2 slab-on-deck pour” to Oct 28.

Summit Crew 1 sequence · swap suggested

Oct 22Loading dock slab-on-grade

Oct 28Level 2 slab-on-deck pour

1 required checklist item(s) are not verified: Special inspection of L2 steel connections (bolting & welds) …

PostgreSQL

Projects, schedules, dependencies, crews, checklists and an append-only verification audit trail.

Amazon S3

Site photos and inspection reports, uploaded directly from the field with encrypted, short-lived links.

Amazon Bedrock

Grounded summaries and recommendation explanations, with deterministic fallbacks.

AWS Lambda

Background checks each morning and on change — blocker and conflict notifications to the right people.

Pricing

Priced per active project, not per seat.

Invite every foreman and subcontractor at no extra cost. Closed-out projects stay read-only for free.

Project

For a single job that needs tighter trade coordination.

$390

per active project / month

Unlimited work packages & checklists
Conflict detection & risk ranking
Daily coordination report
Subcontractor guest access

Start with one project

Contractor

Enterprise

For enterprise builders with regional operations and IT requirements.

Custom

annual agreement

Everything in Contractor
SSO, audit export & data residency
Dedicated AWS deployment option
Custom readiness templates by region
Named customer success team

Talk to sales

Request a demo

Bring a real look-ahead. We'll find the blockers.

In 30 minutes we load one of your active projects and walk through readiness, conflicts and the daily report with your team.